Chromebook Policies and Procedures

Chromebook Policy and Procedures


Parents/Guardians and students MUST attend Start of the Year Chromebook rollout, sign and return the MPMS Computer Loan Agreement document before the Chromebook can be issued to their child. Families unable to attend rollout must make other arrangements with staff personnel prior to receiving device. This Chromebook Policy Handbook outlines the procedures and policies for families to protect the Chromebook investment for the Mid-Prairie Middle School.

Chromebooks will be collected at the end of each school year.

There will not be an additional fee for student devices. There will be a damage fee assessed for any necessary repairs and replacement parts:

  • 11.6 LCD Screen - $40
  • Keyboard and Palmrest - $33
  • Cord - $22
  • Internal Power Jack - $5
  • Chromebook Case - $20 if damaged/defaced
  • Chromebook Case - $40 if destroyed or lost

All students will be asked to sign the Acceptable Use Policy during the first 2 weeks of their school attendance.


  • No food or drink is allowed next to your Chromebook while it is in use.
  • Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
  • Never transport your Chromebook with the power cord plugged in.
  • Students should never carry their Chromebooks while the screen is open.
  • Chromebooks must remain free of any writing, drawing, or stickers UNLESS the Chromebook is protected with removable skin. An identification label with the student’s name is acceptable on the Chromebooks.
  • Vents CAN’T and SHOULDN’T be covered.
  • Chromebooks must have a Mid-Prairie Middle School AV tag on them at all times and this tag must not be removed or altered in any way. If tag is removed disciplinary action will result.
  • Chromebooks should never be left in a car or any unsupervised area.
  • Students are responsible for bringing completely charged Chromebooks for use each school day.
  • When Chromebooks are not being used in a classroom, they should be in the students’ lockers. This includes PE and the lunchroom.


  • Chromebooks are intended for use at school each day.
  • In addition to teacher expectations for Chromebook use, school messages, announcements, calendars and schedules may be accessed using the Chromebook.
  • Students are responsible to bring their Chromebook to all classes, unless specifically advised not to do so by their teacher.

Chromebooks left at home

  • It is expected that Chromebooks are brought to school each day. Students will not be issued a loaner if their device is left at home.
  • Repeat violators of this policy will result in loss of privileges or other consequences as necessary. (See consequences pg 20)

Chromebooks under repair

  • Loaner Chromebooks may be issued to students when they leave their Chromebook for repair at the Help Desk.
  • Students using loaner Chromebooks will be responsible for any damages incurred while in possession of the student.
  • Loaner Chromebooks do not go home unless arrangements are made with staff.
  • If loaner Chromebooks are lost, stolen or damaged they will be assessed fine in line with the offense up to the amount needed to replace the device

Charging your Chromebook

  • It is expected that Chromebooks are brought to school each day fully charged. If devices are not fully charged, students are responsible for charging them throughout the day at a school charging station
  • Students need to charge their Chromebooks each evening.
  • Repeat violations of this policy will result in consequences. See section 7e.

Backgrounds and Password

  • Inappropriate media may not be used as a screensaver or background.
  • Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions.
  • Take care to protect your password. Do not share your password.

Inappropriate use of the Chromebook in school

  • Inappropriate use of the Chromebook may include but is not limited to:
  • taking inappropriate pictures
  • accessing sites that are not school related during school
  • cyberbullying
  • playing non-educational and unapproved games during school time
  • inappropriate Google searches of words or images
  • Consequences could include:
  • Detention
  • Chromebook use only during school hours - not allowed to take it home
  • Chromebook ban
  • Tech ban from all school devices for a specific amount of time
  • suspension

General Guidelines

  • Acceptable Use Policy is included at the end of this document.
  • Students will have access to all available forms of electronic media and communication which is in support of education and research and in support of the educational goals and objectives of the Mid-Prairie Middle School.
  • Students are responsible for their ethical and educational use of the technology resources of the Mid-Prairie Middle School.
  • Access to the Mid-Prairie Middle School technology resources is a privilege and not a right. Each employee, student and/or parent will be required to follow the Acceptable Use Policy.
  • Transmission of any material that is in violation of any federal or state law is prohibited. This includes, but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, and Chromebook viruses.
  • Any attempt to alter data, the configuration of a Chromebook, or the files of another user, without the consent of the individual, building administrator, or technology administrator, will be considered an act of vandalism and subject to disciplinary action in accordance with the student handbook and other applicable school policies.

Privacy and Safety

  • Do not go into chat rooms or send chain letters without permission. If applicable, teachers may create discussion groups for communication among students for educational purposes.
  • Do not open, use, or change files that do not belong to you.
  • Do not reveal your full name, phone number, home address, social security number, credit card numbers, password or passwords of other people.
  • Remember that storage is not guaranteed to be private or confidential as all Chromebook equipment is the property of the Mid-Prairie Middle School.
  • If you inadvertently access a website that contains obscene, pornographic or otherwise offensive material, exit the site immediately and tell an adult.

Legal Property

  • Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent.
  • Plagiarism is a violation of the student policy. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.
  • Use or possession of hacking software is strictly prohibited and violators will be subject to discipline. Violation of applicable state or federal law, including the Iowa Penal Code, Computer Crimes, will result in criminal prosecution or disciplinary action by the District.

E-mail Electronic Communication

  • Always use appropriate and proper language in your communication.
  • Do not transmit language / material that may be considered profane, obscene, abusive, or offensive to others.
  • Do not send mass e-mails, school-wide mass e-mails, chain letters or spam.
  • E-mail & communications sent / received should be related to educational needs.
  • E-mail & communications are subject to inspection by the school at anytime. Consequences
  • If a student leaves their Chromebook home three times, they will receive a consequence as mentioned in part 7.

**This includes parents/others taking the device for their personal use

  • Students that damage their device are expected to pay for replacement costs. Fines are expected to be paid in full as soon as possible or by the end of the current school year. Students not taking care of their fines will not be issued a device the following year until all outstanding fines are paid. *Administration will work with families if a payment plan is necessary
  • The student in whose name a system account and/or Chromebook hardware is issued will be responsible at all times for its appropriate use.
  • Non-compliance with the policies of this document will result in disciplinary action.
  • Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by designated district staff to ensure appropriate use.
  • The district cooperates fully with local, state or federal officials in any investigation concerning or relating to violations of computer crime laws.

At Home Use

  • The use of Chromebooks at home is encouraged.
  • The Chromebook is for the MPMS student only. Parents, siblings, family, friends, etc should not use the device for their personal use
  • Chromebook care at home is as important as in school, please refer to the care section.
  • Transport your Chromebook in the protective case.
  • School district filtering allows for school officials to see websites and material accessed while the device is off of school grounds. Inappropriate or dangerous content will subject MPMS student so discipline action